A leading national mortgage services company partnered with Stellar Innovations to modernize title research across multiple county jurisdictions. Researchers relied on manual searches across disconnected recorder websites, court databases, judgment and lien portals, and tax systems. As search volumes increased, these fragmented processes created inconsistent workflows, longer research cycles, and greater operational complexity.
Recognizing the lengthy search timelines its customers faced, Stellar Innovations focused on delivering faster title search results through the development and implementation of TitleDex.ai, a unified, AI-powered title search platform that consolidates public-record research into one structured workflow. By centralizing access to recorder, court, judgment, and tax records, TitleDex.ai helped the client establish a more consistent, efficient, and scalable title research and reporting model.
Client Background
The client is a leading national mortgage services company supporting title research across numerous U.S. jurisdictions. Each county maintains its own systems, record formats, search requirements, and access methods, requiring researchers to navigate multiple public-record sources before title examination could begin.
For each search, research teams navigated multiple county and public-record portals, with workflows varying by jurisdiction, system, and record format. The repetitive manual navigation extended turnaround times and made consistent reporting difficult — pressure that only grew as search volumes increased.
As search demand increased, the company needed a more standardized operating model that could support growing title search volumes without adding unnecessary process complexity.
Challenges Identified
- Fragmented access to recorder, court, judgment, lien, and tax records
- Limited standardization across title search products and reports
- Difficulty creating a repeatable framework for nationwide title research
Stellar Innovations’ Solution: Unified Title Research
TitleDex.ai replaced fragmented manual research with a centralized title search platform. Researchers could access multiple public-record sources through a single interface rather than navigating disconnected county websites and databases.
The platform brought together research across:
- Recorder and clerk records
- Court databases
- Judgment and lien records
- Tax assessor and property tax systems
AI-Assisted Retrieval
TitleDex.ai introduced AI-assisted retrieval to help teams identify and review relevant records more efficiently. Guided workflows simplified research across jurisdictions while supporting a consistent operating methodology.
Standardized Reports
The platform enabled the client to produce structured, standardized title search reports for more consistent review and delivery. The AI-powered + human review process helped establish a repeatable reporting framework across teams and search types.
Multiple Search Products Through One Platform
TitleDex.ai supported multiple title research products within the same operating model, including:
- Legal and Vesting Searches
- Current Owner Searches
- Refinance Searches
- Update Searches
- Full Title Searches
- Property Reports
Impact on Title Search Operations
With TitleDex.ai, the client moved from disconnected manual searches to a centralized, technology-enabled workflow.
Research teams could search recorder, court, judgment, and tax records from one platform, apply standardized processes across multiple jurisdictions, and produce structured reports through a more consistent operating model.
The outcome produced a repeatable framework that simplified navigation across fragmented public-record systems and supported higher search volumes with faster turnaround times.
“TitleDex.ai took a process that was fragmented and unpredictable and made it fast, consistent, and scalable. Our customers feel the difference in every turnaround time.”
— Chief Operating Officer, Leading National Title Company
Business Impact
- Process and Report Standardization: Established a consistent title search methodology with structured, standardized outputs across jurisdictions
- Research Efficiency: Reduced repetitive navigation across disconnected public-record portals
- Record Consolidation: Unified recorder, court, judgment, and tax research through one centralized platform, improving access to public-record sources
- Operational Scalability: Created a repeatable framework to support growing search volumes
- Product Flexibility: Supported multiple title search products through a single operating model
Conclusion
By implementing TitleDex.ai, Stellar Innovations helped the client establish a more efficient, consistent, and scalable approach to title research.
“We built TitleDex.ai because we saw how much time and margin our customers were losing to fragmented public-record research. By unifying recorder, court, judgment, and tax records into a single AI-powered workflow, we’ve given title teams the ability to scale their search volume without sacrificing accuracy or speed.”
— Andrew Michelson, Chief Strategy Officer, Stellar Innovations
The combination of AI-assisted retrieval, standardized workflows, structured reporting, county-level expertise, and operational oversight enabled the organization to simplify fragmented research processes while creating a stronger foundation for future growth.
TitleDex.ai: Structured Research. Unified Retrieval. Scalable Operations.
For additional information on TitleDex.ai or Stellar’s title production services, contact Andrew Michelson, Chief Strategy Officer at Andrew.Michelson@stellaripl.com.